Events
Learn how to create, manage, and organize your photography events effectively.
What are Events?
Events are the top-level container for your photography projects. Each event can contain multiple albums and serve as a central hub for all photos related to a specific guests or occasion. You can set a name and event date for each event.
Key Features
- Artist Collaboration: Invite artists to upload photos to your event.
- Expiration Date: An event will be automatically archived after the expiration date determined by your subscription plan. Count down starts from when an image is uploaded to the event. After the event is archived, all photos will be deleted.
- Image Limit: There is a limited number of images that can be uploaded to an event. The limit is determined by your subscription plan.
Creating an Event
When you first sign up, an event will be created automatically. Users can create an event from the events page or from the profile page. Users can select to use existing credits or purchase a new event. More information about credits can be found in the subscription page.
Create an event from events page
Create an event from profile page
Invite Collaborators
You can invite other photographers to collaborate on your event. They will have access to upload photos to the event and manage their own albums. Collaborators will have the following permissions:
- Upload photos to the event
- Manage their own photos (add, edit, delete)
Pre-requisites
Before you can invite collaborators to your event, you need to:
- Login to your account
- Be the owner of the event
Follow the steps below to invite collaborators to your event:
Actions by Event Owner
1
Navigate to profile page using the side bar on the left.
2
Click on the "Invite" button for the event that you want to invite collaborators to in the 'My Event Plans' section of your profile page.
3
A modal will appear with an invitation code and a button to copy it. Copy the invitation code and send it to your collaborator.
Actions by Collaborator (no active event plan)
4
Log in with your preferred method. Navigate to the "Subscribe" page, enter the invitation code under "Join a Team", and click the "Join Team" button.
5
User will now be able to upload photos to the event.
Actions by Collaborator (has active event plan)
4
Log in and navigate to the profile page.
5
Click on the "Join Event" button in the 'My Event Plans' section.
6
Enter the invitation code in the modal and click "Join".
7
User will now be added as a collaborator to the event.
Share link for multiple albums
Share links let guests view albums without logging in. From an event page you can create one link that includes multiple albums as tabs in a single gallery. For a single-album link, see the Albums documentation.
Prerequisites
To be able to execute the action, you must be:
- Logged In
- Event Owner
1
Go to the Events page, open an event, and click "Share link".
2
Select two or more albums to include in the link. Selected albums appear as tabs in the shared gallery in this order—use the up and down arrow buttons to reorder them before you create the link.
3
Select the validity of the link. Optionally set a passcode. You can enable guest uploads and set a maximum number of guest photos (a passcode is required when guest uploads are enabled).
4
Click the "Create" button to generate the share link. The link will be displayed in the modal.
5
To change album tab order on an existing multi-album link, go to the Share Links page, find the link, and click "Reorder albums". Adjust the order and save.
Event settings (contributor list, guest hiding, auto retouch)
Show contributor list, allow guests to hide images, and auto retouch mode are stored on the event and shared by every album in that event.
- For events with one album, open the album and use the Settings button to edit these options along with share passcode and guest uploads.
- For events with multiple albums, use the Event Settings button on the event page. Passcodes and guest uploads are managed per share link from the share link UI.
Event branding (logo, banner, watermark)
Logo, banner, and watermark are configured once per event and shared by every album in that event. Guests see the same branding on all share links for albums in the event.
- For events with one album, open the album to edit logo, banner, and watermark from the album header.
- For events with multiple albums, use the event page branding section to upload and customize logo, banner, and watermark.
- Watermark is applied when photos are processed. Your profile default watermark is used when event watermark is enabled but no event-specific image is uploaded.